--- title: "imbas User Manual" author: "Muz" url: "https://docs.geligalabs.com/2/imbas-user-instruction" --- # Welcome to imbas Imbas is an automated extraction and categorization tool for your account purchasing department to keyin your customer's business purchases. Imbas posts to [Bukku accounting](https://bukku.my/) once your done verifying the purchase. ## How it Works Imbas comes with an upload page where you can upload daily purchases made by the buisness. Once uploaded imbas will extract all the necessary data (invoice number, amount and date), supplier and categorize the bill into the correct Accounting Code and Name. On the verify page, you simple confirm the correctness of the extracted data and categorization. Once you are satisfied, you send it to Bukku either one at a time or in bulk. Imbas will take care the process of posting to Bukku. After a few minutes you will the selected purchase in on your Bukku accounting software. Imbas uses Artificial Intelligence (AI) to extract the data and categorize the purchase. Why AI and not a normal Object Character Recognition (OCR) solution? Well we wanted imbas to be smart enough like a human to categorize the purchase to its appropriate Account Code, rather than extracting data from an invoice or receipt. ## Why imbas was built Imbas was build to help our **accountants be accountants** and not data entry zombies. We assign an accountant to 7 customers with all of them having daily purhase for supplies. On a typical day each accountant has to enter around 30 purhases or bills into [Bukku](https://bukku.my/) per customer(our cloud base accounting software). That comes to around 210 invoices per day and 6,300 invoices per month! With that much volume, data entry mistakes will definately happen! And fixing these mistakes has come at a huge cost. It take time to find and fix the mistake, delay in making payments to the supplier and delay in producing reports. # Creating a new Station 1. On the main page, click on "Add Station" ![Screenshot 2026-03-17 at 2.59.31 PM.jpg](/u/screenshot-2026-03-17-at-2-59-31-pm-O8rRKT.jpg) 2. Fill in the name of the station ![Screenshot 2026-03-17 at 3.10.43 PM.jpg](/u/screenshot-2026-03-17-at-3-10-43-pm-dzZ0lt.jpg) 3. Newly created Station will be sorted alphabetically with other station on the main page ![Screenshot 2026-03-17 at 3.14.57 PM.jpg](/u/screenshot-2026-03-17-at-3-14-57-pm-pdv5jG.jpg) # Linking Station with Bukku 1. After creating a Station _**and before you can start uploading any bills**_,  it is important to link the station with Bukku first. To do that you will need to get 2 things from Bukku; 1) Subdomain (imbas calls it Domain) and 2) Access Token (imbas calls it Token) 2. On the Station’s Bukku account, navigate to **Control Panel > Integrations ** 3. Make sure API Access is turned ON (blue) ![Screenshot 2026-03-17 at 3.21.40 PM.jpg](/u/screenshot-2026-03-17-at-3-21-40-pm-7niEX6.jpg) 4. Copy the Access Token and Subdomain ![Screenshot 2026-03-17 at 3.23.35 PM.jpg](/u/screenshot-2026-03-17-at-3-23-35-pm-np4Sgh.jpg) 5. Now go to imbas and select the newly created station 6. Click on the Settings icon (single gear) on the right ![Screenshot 2026-03-17 at 3.26.36 PM.jpg](/u/screenshot-2026-03-17-at-3-26-36-pm-3xG5yb.jpg) 7. Click on Edit ![Screenshot 2026-03-17 at 3.59.49 PM.jpg](/u/screenshot-2026-03-17-at-3-59-49-pm-dT7uqY.jpg) 8. Paste the following : Access Token to Token Subdomain to Domain ![Screenshot 2026-03-17 at 4.01.24 PM.jpg](/u/screenshot-2026-03-17-at-4-01-24-pm-gIz8hy.jpg) 9. Click on "Update" ![Screenshot 2026-03-17 at 4.03.25 PM.jpg](/u/screenshot-2026-03-17-at-4-03-25-pm-b4bClB.jpg) 10. It is important to leave it alone (go get some tea or coffee) **for at least 30 minutes**. This is to allow imbas to fetch and save all the suppliers and accounts required for this station. 11. After 30 minues you can start uploading bill to imbas # Process flow for imbas 1. Imbas works by extracting the required data from bills and understanding the bill by categorizing it in the appropriate account and supplier. 2. The navigation at the top are the easiest way to understand imbas’s process flow. ![Screenshot 2026-03-17 at 4.10.13 PM.jpg](/u/screenshot-2026-03-17-at-4-10-13-pm-SQ4mrV.jpg) 3. Upload > Verify > Posted. 4. Getting from having a bill to posted only requires 2 steps; Upload and Verify. Posted is more of achive data. 5. Breakdown of the process are as follows: - Upload - Step 1: Upload bills - Verify - Step 2: Bills that has be extracted by AI will require a verification by a human (you). Once verified you can send the bill to Bukku  - Posted - All posted bill will be stores here. You can find the bill base on the date, when it was uploaded or when it was posted. # Upload bill(s) 1. Click on Upload in the navigation bar 2. Click or drag (not more than 10 bills) in to the blue box area. ![Screenshot 2026-03-17 at 4.38.45 PM.jpg](/u/screenshot-2026-03-17-at-4-38-45-pm-e445eK.jpg) 3. Your uploaded bills will be displayed at the bottom of the upload (light blue) box. Be sure to **wait until all the green bars is full for each bill** before pressing “Upload bills”. ![Screenshot 2026-03-17 at 4.39.11 PM.jpg](/u/screenshot-2026-03-17-at-4-39-11-pm-6alzNq.jpg) 4. To cancel this upload, simply refresh the browser and whatever you’ve uploaded will dissaper 😁 # Verifying bills 1. Navigate to “Verify” in the navigation bar to start verifying bills 2. The Verify page is split into 2 sections: 1) List of Bills 2) Bill details ![Screenshot 2026-03-17 at 4.49.57 PM.jpg](/u/screenshot-2026-03-17-at-4-49-57-pm-mJnVUk.jpg) 3. Every bill that is uploaded will be listed in the List of Bills. Bill that are in the process of being extracted are labeled as “Extracting…” ![Screenshot 2026-03-17 at 4.52.30 PM.jpg](/u/screenshot-2026-03-17-at-4-52-30-pm-qV9AO4.jpg) 4. Bills that has completed AI extraction and requires human (you) verification will be labeled as “Verification required” ![Screenshot 2026-03-17 at 4.52.30 PM copy.jpg](/u/screenshot-2026-03-17-at-4-52-30-pm-copy-vaDid3.jpg) 5. Clicking on a bill wil show details about the bill; its image, extracted data, statistics and actions that can be performed on this bill. ![Screenshot 2026-03-18 at 4.51.14 PM.jpg](/u/screenshot-2026-03-18-at-4-51-14-pm-WmkOXz.jpg) 6. If a bill has a “New supplier” means the bill has no supplier associated with this bill or station. ![Screenshot 2026-03-17 at 5.04.38 PM.jpg](/u/screenshot-2026-03-17-at-5-04-38-pm-31bdFv.jpg) 7. If you think AI is wrong and there suppliers association with this station you can click on “Change supplier from existing supplier list”. 8. If you think the AI is spelled the Supplier incorrectly, you can change it by clicking “Edit supplier name” 9. The AI can also categorize the bill by the Account Code and Name. If you think the AI is wrong at selecting the Account, you can change it by clicking on “Change account” 10. AI will also extract other data such as Invoice number, date, amount and fill in the descripton with any hand written words (except signature) on the bill. ![Screenshot 2026-03-17 at 5.20.26 PM.jpg](/u/screenshot-2026-03-17-at-5-20-26-pm-jFlMjm.jpg) 11. To edit simple click on the box that you want to change and make a change. Click outside of the form box and imbas will automatically save the changes. Example if you want to change the amount to 5100, simple click on the Ammount form box (the blue box) and change the figure to 5100. Click out of the blue box to have it automatically save. 12. At the bottom of the bill there 4 action buttons; Post to Bukku, Extract again, Download bill and Remove bill. "Post to Bukku" will on post this single bill to Bukku. ![Screenshot 2026-03-18 at 4.54.48 PM.jpg](/u/screenshot-2026-03-18-at-4-54-48-pm-n7FMve.jpg) 13. "Extract again" will send the bill back to AI have it extract the data again. You can do this if the status **did not** change from "Extracting..." to "Verification required" 14. Alternatively you can post to Bukku mutiple bills (we call this bulk posting). See next step 😁 13. Once you've verify the extracted data is correct you can just click on "Select All" to select all the bills or simply select bills that you wish to post. Clicking again the "Select All" will unselect all the bills. ![Screenshot 2026-03-18 at 5.03.00 PM.jpg](/u/screenshot-2026-03-18-at-5-03-00-pm-LwuWkt.jpg) 14. Then simply click on Post to Bukku to post the bills that was selected. The button will also indicate how many bills were selected. ![Screenshot 2026-03-18 at 4.58.31 PM.jpg](/u/screenshot-2026-03-18-at-4-58-31-pm-lbMVrY.jpg) # Posted bills Posted bills are all the bills that has been sent to Bukku. It serves as a backup to Bukku's database and a reference to check on the upload history of the bill. The Posted page is divided into 2 different navigation section: - Month: Allows you to navigate to the appropriate month - Filter: Filter bills to find bills that are sorted by the **date on the bill,** when it was **uploaded** and when it was **posted to Bukku**. ![Screenshot 2026-03-18 at 5.23.26 PM.jpg](/u/screenshot-2026-03-18-at-5-23-26-pm-5OQeBE.jpg) Selecting on a particular bill will display the bill, similar to the verify page except at the bottom of the bill: - Non of the fields can be change - Action is only limited to Downloading the bill - Additional statistics show when it was posted to Bukku - Now shows the file name ![Screenshot 2026-03-18 at 5.34.55 PM.jpg](/u/screenshot-2026-03-18-at-5-34-55-pm-HLSStF.jpg) # I have a question? ### Why does in Verify my bill shows "Taking too long. Download invoice and try again"? Something went wrong with the AI data extraction. You can either; 1) Download the bill and reupload it again or 2) Extract Again and have imbas do it for you. ![Screenshot 2026-03-18 at 5.47.04 PM.jpg](/u/screenshot-2026-03-18-at-5-47-04-pm-ccKcqE.jpg) ### In Verify, why imbas can't display the bill (Content Missing)? This is because you did not link the station to its bukku account. ![Screenshot 2026-03-18 at 5.50.39 PM.jpg](/u/screenshot-2026-03-18-at-5-50-39-pm-HiV6N4.jpg) ### In verify, why does imbas shows the extracted data but when I try to change the Supplier or Account, the list is empty? Congratulations the AI just lied to you (or some might call this hallucinate). It happens because you did not link the station to its bukku account (subdomain and token is missing). The data that you see might have come from another station's list of suppliers or Account that was cache by the AI. To avoid this always remember to **LINK TO BUKKU BEFORE UPLOADING ANY BILLS** ![Screenshot 2026-03-18 at 5.55.19 PM.jpg](/u/screenshot-2026-03-18-at-5-55-19-pm-YtDhSM.jpg)